Powerpoint to PDF

[Marc]

We currently have a powerpoint presentation that is 121mb!

We want to be able to make it downloadable but don't want it to take up so much space so I tried converting it to PDF but it then coes out at 239mb!!

Anyone know why this is? I use PDFs all the time at work, albeit from Excel rather than powerpoint, and they're always a fraction of the size of the original file.

 

[gramps]

Did you select the 'Minimum Size' option before saving?

 

[Marc]

Did you select the 'Minimum Size' option before saving?

I didn't create the presentation but if I look to save it now, I don't see an optio for 'minimum size'

 

[srichards]

Is there a resolution setting anywhere? It might be set to something silly high for on screen viewing.

Openoffice has a tool called 'minimise presentation'. I'm assuming MS office has something similar.

 

[Marc]

Is there a resolution setting anywhere? It might be set to something silly high for on screen viewing.

Openoffice has a tool called 'minimise presentation'. I'm assuming MS office has something similar.

Not that I can see. There are a number of images/graphics in the presentation and it's 44 slides but it still seems an extraordinarily large file considering.

 

[srichards]

It depends on what format it's putting the slides in.

I'd be tempted to open it in open office and try that minimise presentation option.

There are also apps like this that might be worth a punt: http://www.pdfcompressor.org/

 

[neil_g]

Not that I can see. There are a number of images/graphics in the presentation and it's 44 slides but it still seems an extraordinarily large file considering.

were they rediculous size graphics by any chance?

if you right click on one you should see an option to optimise the graphics.

 

[Phil V]

were they rediculous size graphics by any chance?

if you right click on one you should see an option to optimise the graphics.

This^ people who have no idea about graphics will insert massive bmp files into documents and then resize them, office apps will keep hold of all that original data to make it available to resize again later.

I've spent many a happy hour opening the bmp files in Paint, resizing and converting to JPEGs before reinserting into the document.

 

[Marc]

were they rediculous size graphics by any chance?

if you right click on one you should see an option to optimise the graphics.

This^ people who have no idea about graphics will insert massive bmp files into documents and then resize them, office apps will keep hold of all that original data to make it available to resize again later.

I've spent many a happy hour opening the bmp files in Paint, resizing and converting to JPEGs before reinserting into the document.

Could well be but when I right click, I get the following

 

[neil_g]

oh god, office for mac.. anything could happen..

try under format picture?

 

[Marc]

oh god, office for mac.. anything could happen..

try under format picture?

Don't you bleedin' start!


Format Picture gives me this.

The images appear to be PNGs so that might explain it but why would it double in size when converted to PDF?

 

[neil_g]

ah its in the save as options (yes i had to google it )

http://outreach.ewu.edu/online/tech...g-images-in-microsoft-powerpoint-for-mac.html

 

[Marc]

ah its in the save as options (yes i had to google it )

http://outreach.ewu.edu/online/tech...g-images-in-microsoft-powerpoint-for-mac.html

Not in mine (don't you just love my IT queries? )

 

[neil_g]

what version are you on?

 

[Marc]

what version are you on?

2011

 

[neil_g]

it should be in the format picture options..

http://answers.microsoft.com/en-us/...e6?msgId=0bd4f3af-c5c2-49b8-ba2f-15e82731531a