photography business help

elektro13

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Danni
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Hey everyone, I was wondering if there are any self-employed photographers out there who can give me a hand with the legal stuff?! I'm starting up my photography business(pretty soon and i know i have to register with the taxman, but do i need anything else? Public liability? Or do i just get a disclaimer for people to sign? I'll be going to people's houses and they will be responsible for their children/themselves at all points, i'll just be photographing them. Anyway, any help would be greatly recieved.

Many thanks​
 
Absolutely get public liability insurance. Most policies for your kit will have a couple of million PL and be quite affordable. Even if you have a disclaimer signed, the way things go in courts these days you well end up finding out it's worth less than the paper it's on.

Good luck with it all, very exciting and terrifying. :thumbs:
 
Any suggestions where i could get cover from? Thanks.
 
Do all the normal stuff like

Insurance as mentioned - try the back pages of Pro Photographer or google it.

Accountant - get a good one and save every receipt.

Tax - pay it - Tax man has a nice new bit of Internet kit that sniffs out websites that take dosh and then cross checks to see if you pay tax returns. :rules:

Most important though I reckon is having some very good marketing. No good taking the best pics in the world if nobody knows about you!!!

Good luck.

Bob
 
c.i.s card from tax office, i got 2,000,000 worth of public liability for 174.00 for the year when i was self employed. dont want to go round somebodys house, trip over dog and throw a very expensive camera through somebodys 50" LCD to have it fall over and squash granny.(bit extreme i know)
 
Hahahahahaha Nelly your post made me laugh! That sounds like a good deal. Thanks alot :thumbs:
 
Your choice of font colour is almost impossible to read elektro.
 
yes it is, i am a painter/decorator. i did not think about that lol. just going on what bit i know.
 
public liability and camera equipment cover. make sure its covered if its in the boot of your car. you,d be suprised what some companies dont cover.dont forget PCs, printers n stuff too.
keep upto date with the accounts as people have said. get receipts for EVERYTHING .
get a good accountant, preferably by recomendation. a few quid spent will save you LOTS in the long run.
get advice on client contracts etc, or check out some of our lots websites for contract info.
what kind of work are you planning to do elektro?
 
As said above - go see an accountant. You will get plenty of advice from someone that knows what they are talking about. Take your business plan with you - if you don't have one they can help with that too. Apart from proving your idea will work for your own benefit the bank will probably want to see it before they give you a business account.

The better records you keep the less work the accountant will have to do for your tax return and the cheaper your bill will be.

Good luck :)
 
Hi!

I'm a self-employed photorapher and artist. Welcome to the crazy world.

As stated above notify the taxman and get yourself a good accountant. Your accountant should discuss getting registered for VAT.

Ref insurances... I wrote a thread a few months back entitled 'INSURANCE and photography - some basics'. Suggest you find it and read it. Might help. (Sorry, I don't know how to link to it but it's in the Talk Photography forum)

Good luck.
 
With regard to VAT, remember that you don't need to be registered for it until you earn >£70,000 gross (don't quote me on the exact amount, thats off the top of my head!).

If it's more of a second job/weekend thing you won't be making anything like that and so you won't need to register for VAT. The other argument is that if you "do" reach the 70k mark then its a real hassle going through the VAT registration after you've been trading for x years!
 
CIS is only applicable to the construction industry and there are three main types (CIS4, CIS5 and CIS6) but basically two styles - paid gross and paid net (CIS tax on the labour content is deducted before you are paid - but you can offset it against your PAYE returns so you don't lose out).

Registering for VAT after you've reached the limit of £67K of taxable supplies (basically your turnover in your case) is not a problem but don't leave it too long as there are nasty penalties. You can also register for VAT straight away if you believe you will have a turnover of £67K in your first twelve months which can be handy when buying new kit as you can claim the VAT back :thumbs:. But beware, Revenue & Customs are becoming very efficient and surcharges are severe so keep on top of your VAT returns otherwise you'll receive an assessment which can be of crazy amounts plus 15% surcharge and payable on demand until you submit a return.

If you make a loss and submit a negative return expect a VAT Visit if it's over £8K - these can also be a pain.

If you purchase equipment on a credit basis and don't pay the supplier within 6 months then HMRC can make you repay the VAT you claimed back and they are starting to enforce this a lot. However, if you have not been paid by a customer after six months but have paid the VAT then you can claim the VAT back - but HMRC won't shout about this and you need to be on the ball yourself - obviously.

HMRC will also look at your turnover on the VAT returns and compare this to your Annual Financial Accounts to make sure you are not evading any tax.

VAT in principle is actually quite straight forward but if the above seems like a foreign language then as mentioned already I'd definitely advise getting an accountant but my strongest advice would be to go by recommendation. There is a lot of very bad accountants out there.

The accountant who I took over from was awful and it's taken me over a year and cost the company almost quarter of a million pounds to sort out his mess. We found out a little history on him from his past here: http://news.bbc.co.uk/1/hi/scotland/1342914.stm :bat: He never served the jail sentence because the police forgot to pick him up.

So please be super careful with who you trust your finances with.

It may also be prudent to set yourself up a limited company as you can then enjoy the benefit of limited liablitiy. In other words you as a Director are safe and only the company (which is seen as a separate entity) can be sued etc. It keeps your personal assets safe unless you use them as a personal guarantee and basically there'll be a floating charge held against them which will crystalise and become a fixed charge should the company get into trouble.

However, you aren't completely safe through operating a limited company - as a Director you must still operate with Due Dilligence and with honesty and basically within the law. You are also personally liable for your own tax (PAYE and NI). There are some statutory requirements also with a limited company. Also, you will be subject to Corporation Tax (tax on your profits), however, this is basically the equivalent to being taxed on your income as a sole trader.

Public Liability insurance is a must, even if trading as a limited company. Not only will it protect you but you may not be able to secure contracts without it.

A business plan will be necessary to open up a business bank account but it can be pretty basic unless you are seeking to obtain credit, ie. a loan or overdraft facility.

Probably the most important part is marketing. Everything above is a waste of time if you aren't generating business. Personally, I'd get someone good and pay for it! This will let you focus on what you do best - the creative side!!!

One last thing, if you are expanding etc be super careful about who you employ. If growth may be temporary then try to sub-contract wherever possible before taking on staff. Employees are becoming close to untouchable these days and a bad employee can be a major hassle and also cost you a lot of money.

Some of the factors that employees can create include:

Age discrimination, sex discrimination, disability discrimination, unfair dismissal, no contract of employment (or statement of particulars) which is an instant payout if not given within two months and the list goes on. I was just informed by a law firm in Edinburgh that unfair dismissal can lead to claims to a limit of £60K (ouch) and there's not limit to disability discrimination.

Oh, if you sub-contract be sure to keep the contracts they do varied and the hours they work random or they'll fall within employee rights.

On a positive note, get down to Business Gateway, there'll be a fair amount of forms to fill out etc but you can get £1K startup and possibly more if you are a woman and also if you fall within certain age categories but the grants are drying up fast. I know it's only £1K but I wouldn't turn my nose to a grand! lol

Hope this helps.
Graham
 
Plenty of detailed advice there :)

Speaking as someone who has started a business from scratch, the essence is you will be taking a risk and having to offer personal security (even if as i did you form a limited company).... you will have plenty of red tape hassles... but if you believe in your idea then you can make it work. Just keep your feet on the ground (control costs) and work hard and smart.
 
Oh, you just reminded me, be prepared to take a loss in the first 1-2 years and don't be put off because of such (unless it's drastic!). Very few business make high profits until they've been established and having some backup funds or assets you can secure against such can be essential sometimes.
 
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