It is a legal requirement now for your employer to keep a photocopy of passports

viv1969 said:
I can assure you that you're not.
Maybe just too old to remember what you did with it lol
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I never received an NI card. I assumed they were introduced after I became a tax payer.

Your alternative suggestion could be correct though!

However, this from Wikipedia:

From 1984 until 2011, when a person was allocated an NI number he or she also received a plastic 'numbercard' of similar proportions to a credit card with the number raised on the front. Prior to 1984, a manila notification card was issued instead. The card is only used as a reminder of the number and the card itself is not needed to start work, and is not considered a valid identity card. Numbercards were phased out from September 2010, and the issue of numbercards ceased completely in October 2011
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I started working in 1983 and did not get a card. Looks like I can't now anyway!


Steve.
 
Mine's is brown card from 20 years earlier than your first job:rolleyes:
 
kennysarmy said:
I've just been emailed to say I need to provide my employer with a photocopy of my passport or birth certificate....

Do I have to comply?
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If an employer didn't and you turned out to be an illegal immigrant they would be in deep mess.

If you were an employer you'd want to cover all bases.

Asylum and Immigration Act 1996 s8(2)

(a)before the employment began, there was produced to the employer a document which appeared to him to relate to the employee and to be of a description specified in an order made by the Secretary of State; and

(b)either the document was retained by the employer, or a copy or other record of it was made by the employer in a manner specified in the order in relation to documents of that description.
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One of many reasons.
 
Slightly OT, but a friend of mine was adopted and, as a result, only has a opt of his birth certificate. Using it, he hod both a UK Passport & Driving Licence.

A couple of years ago, his job spec changed and he needed a CRB check, as part of which he was required to produce proof of ID. They wouldn't accept his "copy" birth certificate, but would accept both his Passport & Driving Licence.

Work that one out!!
 
I have to get ID checks done on all new employees and that involves copy of passport - however I get an agency to do all the leg work. If the pasport is out of date then an additional photo ID is required. We did have one dodgy one that we allowed to start work before the check had completed - had to let him go about 5 days later as his identity was very suspect and he appeared to be in the UK illegally and we would have been fined if we had allowed him to carry on working with us! existing employees have not been asked for proof of ID but I do have a copy of all their passports as we send them away for a weekend in Spain every couple of years.........funnily enough they don't mind offering up their passports for that!
 
probably been mentioned above - not read through it Employer has duty of diligance to ensure that any new employee is allowed legaly to work in uk, i..e member of EU or have visa etc. Passport is often easiest way to prove you are a citizen of a EU member state allowing you right to work in uk.
 
BT Bob said:
A couple of years ago, his job spec changed and he needed a CRB check, as part of which he was required to produce proof of ID. They wouldn't accept his "copy" birth certificate, but would accept both his Passport & Driving Licence.

Work that one out!!
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The passport and driving licence have photographs of the owner. A birth certificate does not. It could belong to anyone.


Steve.
 
Steve Smith said:
The passport and driving licence have photographs of the owner. A birth certificate does not. It could belong to anyone.


Steve.
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Quite right - his PP & DL are both photo IDs, and both were obtained using his "copy" birth certificate. The confusing point is that the CRB authority would have accepted and original BC as proof of ID (no photo), but NOT a copy. But they would accept 2 other documents, both of which were obtained with that same "copy". Just lacking in consistency.

Now, of course, if you've obtained either a photo DL or PP via the Government Gateway, you can use the same photo & details for the other one.
 
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Romany said:
We ask for copy of both birth certificates and copy of the front page from passports when we are taking people on..if you dont want to gibe them what they are asking for then dont....and dont get the job
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You should be asking to see the original, and then taking your own colour copy, signed at the time by both you and the employee. I understand that most probably don't, but that's how it should ne done.
 
I am an IT contractor and have been for over 12 years. Every time I use an agency that I haven't used before I have to provide a copy of my passport and a copy of my Ltd company certificate.
It just goes with the territory nowadays jut the employer covering themselves.
 
Photo card driving licence will do. Just provided mine as my passport is being renewed so not in my possession at the moment.
Matt
 
Driving licence does not prove you are entitled to work
 
munch said:
Driving licence does not prove you are entitled to work
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So what does? Some people don't have a driving licence or a passport so what would be the official proof of such entitlement?


Steve.
 
Steve Smith said:
So what does? Some people don't have a driving licence or a passport so what would be the official proof of such entitlement?


Steve.
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You need something to prove you have the right to work, so something to denote EU citizenship or proof of right to work, like a visa, for others.
 
Dave1 said:
You need something to prove you have the right to work, so something to denote EU citizenship or proof of right to work, like a visa, for others.
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I know. I'm asking why people need a passport or a driving licence - things which not everyone has. Surely if you have a birth certificate and an NI number, that is enough.


Steve.
 
until last year my 23 yo son didn't have a passport, and he doesn't have a driving licence either. this has caused him no end of trouble. luckily he had a NUS card from uni that was enough to get him into his current job (although it was a year out of date). I think what we're saying is that we need a national identity card that would hold all info - birth/wedding certificates, passports, driving licence, NI and tax data, address and photo ID?? Or perhaps a microchip implant?? Ok, enough of the Huxley scenarios lol
 
Steve Smith said:
Surely if you have a birth certificate and an NI number, that is enough.
Steve.
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It is.
Point 8 on the list.

Under the Immigration, Asylum and Nationality Act 2006, to establish that an individual has the right to work in the UK, an employer must check and copy or record one of a number of specified documents (or two documents in a specified combination) from list A or list B. The documents in list A indicate that the holder is entitled to live and work in the UK indefinitely. These documents provide an ongoing excuse against payment of a civil penalty. (Alternatively, see Quick reference > Foreign employees > Documentation acceptable as proof of right to work in the UK - limited right to work in the UK (list B).)

  • A passport showing that the holder, or a person named in the passport as the child of the holder, is a British citizen or a citizen of the UK and Colonies having the right of abode in the UK.
  • A national identity card or a passport that has the effect of identifying the holder, or a person named in the passport as the child of the holder, as a national of the European Economic Area (EEA) or Switzerland. (Bulgarian and Romanian nationals must also provide an original valid accession worker authorisation document or, if they are exempt from authorisation, a registration certificate confirming their exemption or they must prove their exemption by other means. A list of exemptions can be found on the Home Office website.)
  • A residence permit, registration certificate or document certifying or indicating permanent residence issued by the Home Office, the Border and Immigration Agency or the UK Border Agency to a national of an EEA country or Switzerland.
  • A permanent residence card issued by the Home Office, the Border and Immigration Agency or the UK Border Agency to the family member of a national of an EEA country or Switzerland.
  • A biometric residence permit issued by the UK Border Agency to the holder that indicates that the person named in it is allowed to stay indefinitely in the UK, or has no time limit on his or her stay in the UK.
  • A passport or other travel document endorsed to show that the holder is exempt from immigration control, is allowed to stay indefinitely in the UK, has the right of abode in the UK or has no time limit on his or her stay in the UK.
  • An immigration status document issued by the Home Office, the Border and Immigration Agency or the UK Border Agency to the holder with an endorsement indicating that the person named in it is allowed to stay indefinitely in the UK or has no time limit on his or her stay in the UK, when produced in combination with an official document giving the person's permanent national insurance number and his or her name issued by a government agency or a previous employer.
  • A full birth certificate issued in the UK that includes the name(s) of at least one of the holder's parents, when produced in combination with an official document giving the person's permanent national insurance number and his or her name issued by a government agency or a previous employer.
  • A full adoption certificate issued in the UK that includes the name(s) of at least one of the holder's adoptive parents when produced in combination with an official document giving the person's permanent national insurance number and his or her name issued by a government agency or a previous employer.
  • A birth certificate issued in the Channel Islands, the Isle of Man or Ireland when produced in combination with an official document giving the person's permanent national insurance number and his or her name issued by a government agency or a previous employer.
  • An adoption certificate issued in the Channel Islands, the Isle of Man or Ireland when produced in combination with an official document giving the person's permanent national insurance number and his or her name issued by a government agency or a previous employer.
  • A certificate of registration or naturalisation as a British citizen when produced in combination with an official document giving the person's permanent national insurance number and his or her name issued by a government agency or a previous employer.
  • A letter issued by the Home Office, the Border and Immigration Agency or the UK Border Agency to the holder that indicates that the person named in it is allowed to stay indefinitely in the UK when produced in combination with an official document giving the person's permanent national insurance number and his or her name issued by a government agency or a previous employer.
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