Filing System

twhite87

Suspended / Banned
Messages
1,829
Name
Tim
Edit My Images
Yes
So I've decided to re-do my hard drive filing system as my current system is getting a bit messy and confusing. I've been trying to come up with a new system that is easy to navigate and doesn't require too many different folders.

This got me wondering how other people organise their files and folders within their hard drives when handling many different shoots, each with many image files in a week.

Anybody willing to share their current organising systems or things they have learnt along the way?
 
If you are using Lightroom, then I suggest that it is not the folder structure alone you should be relying on to manage your image library. However it depends on the number of images you have in your catalogue and you may find a folder structure adequate for your needs.
With a folder based system, the degree to which you can successfully retrieve images depends on your ability to memorize the folder structure and to remember where everything is stored. This will soon become unwieldy for a large archive of images.
However, file management by metadata, in which you search for a file by its attributes rather than trying to remember in which folders you put the pictures, is the best way to make use of Lightroom's "digital management asset system". You can no doubt find plenty of information on DAM systems for Lightroom on the web. For me it boils down to remembering to use keywords on importing. Later if I wish to retrieve photos relating to any of those keywords, then using the simple search text function, instantly brings up all the associated images, no matter in which folder they happen to be.
To answer your direct question, as for my folder structure, I use a simple annual numbering system, "myname_year_sequentialnumber" and put them in a folder for that year. Therefore I have only a folder for each year. That may be too simple for many people, but provided I have applied relevant keywords, the folder system doesn't really matter. Thus the keyword "bird" will generate images of birds from the whole library, or images of only birds/type of bird, (e.g. keywords bird, robin) will bring up only robins.
If I have been abroad, then the keywords for countries, towns, etc, are all that is necessary to find the images.
Other metadata is also important, such as EXIF data, to discriminate by e.g. particular lenses or by GPS, which should be relevant for professional photographers.
Apologies if you are not using Lightroom, but I suggest the same principles apply to any digital asset management system. Hope that helps.
 



As you're on MAC, I will describe my own system
and you may decide which part(s) you may want to
use.
  1. I would never work in catalogue but in sessions.
  2. I store all (and only) my images on a single drive,
    my image bank, where
    folders are organized by
    year. Folders and sub folders bare a subject name.
    This is easy to locate and fast operating
  3. Another drive backs up the image bank.
  4. I use Capture One Pro's sessions system.
I hope I was not too obscure.
 
On the hard drive I have a folder called Photos.

This is sub-divided into year folders, 2010, 2011, 2012 etc

Each of these has the following sub-folders a Jan, b Feb, c Mar, etc

Each of the month folders is further divided into folders for each day and named yymmdd.

However, I also import the photos into Photoshop Elements and use its Organiser(I have PSE 11, but I assume other versions of PSE are similar). I find being able to tag the photos helps if I want to find a shot of, say Loch Torridon, which I could not do easily from the chronological structure on the hard drive.

Dave
 
Similar to Dave but my trail is Pictures>Year>Month>Date and/or event. In each event folder, I have a sub folder entitled Originals where I keep a copy of the untouched files and only work on the copies. I also keep a copy of the originals on an external HDD as well as making an optical disk copy of the originals (or at least the keepers after weeding out the dross!), especially for important stuff.
 
Directories seem to work well enough for me. Naming is 'year month location'

//2016 08 Nant Ffrancon
//2016 08 Nant Ffrancon jpg

First contains untouched camera raw and second is processed images.
 
Thanks guys. Think I've got a plan now for how I want to do it.
 
Directories seem to work well enough for me. Naming is 'year month location'

//2016 08 Nant Ffrancon
//2016 08 Nant Ffrancon jpg

First contains untouched camera raw and second is processed images.

+1 The same system works for me too.
 
I use LR5 but the method I use would work for a regular folders as well. I have top level folders which are for the type of photo (macro/landscapes/sport etc), then the next level of folders are the subject, and the last level of folders are the event.

My bottom folders are named "YYYYMMDD - place/event and any other comments". Each image in the folder has the same name but with a number at the end.

For example my folders look something like:

  • Landscapes
    • Berrow Beach
    • Clevedon
    • Corfe Castle
      • 20140509 - Corfe Castle Sunrise
      • 20141202 - Corfe Castle Sunset
      • 20150911 - Corfe Castle Steam Train
      • 20160125 - Corfe Castle Misty Sunrise
        • 20160125 - Corfe Castle Misty Sunrise - 001.dng
        • 20160125 - Corfe Castle Misty Sunrise - 002.dng
        • 20160125 - Corfe Castle Misty Sunrise - 003.dng
        • 20160125 - Corfe Castle Misty Sunrise - 004.dng
        • 20160125 - Corfe Castle Misty Sunrise - 005.dng
    • Dunster
    • Portland
    • Swanage
    • Weymouth
  • Macro
  • Motorsport


Any photo which I think is really good gets marked with a green tag. I then have smart collections set up with rules so that all green tagged photos in the landscapes folder get put in one collection etc. Then I can find all my best photos easily, but I can find a specific event or place easily too
 
Similar to Dave but my trail is Pictures>Year>Month>Date and/or event. In each event folder, I have a sub folder entitled Originals where I keep a copy of the untouched files and only work on the copies. I also keep a copy of the originals on an external HDD as well as making an optical disk copy of the originals (or at least the keepers after weeding out the dross!), especially for important stuff.
Also what I do!
 
For me it's folder structure: Year / Client Name / Month / Shoot Name

I have two hard drives. My primary hard drive contains the JPEGs in that structure. My secondary contains my RAW files and Lightroom catalogs in the same structure.

That way, if one drive fails, I still have the other. (Yes I have a NAS back up of both too).
 
Back
Top