Making annual backups with Capture One Pro

ChrisR

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I've decided that at the end of each year I should export my processed images from C1Pro onto off-site disks. This is really so that if I eventually have to leave C1Pro for another edit/DAM tool, I don't have too massive a task. (I'm getting older, so it's probably better to do complicated tasks earlier rather than later!) My first year with C1Pro was 2021, so it's not currently too big a job. From 2020 and earlier years I have both the image originals and Aperture-processed versions (created by ApertureExporter); very few of these have had any further PP done in C1Pro, so I think I can safely ignore those.

By the way, I'm on C1Pro 23; generally no point in paying to upgrade unless there are new features I _really_ need, or I actually buy a newish digital camera!

C1Pro has some cunning aids for this sort of task, in the form of tokens (of which my understanding is weak, though now better than it was!). My general organisational approach is that each year has a top level folder (C1Pro Group), within which are multiple folders, one for each film. Most of these are C1Pro Projects (for 2021/22, a few Olympus films are simply albums). Within each project/film is an Album holding the actual images, and sometimes a Smart Album for the images rated above a certain level.

I've built myself a test export recipe which seems to do roughly what I need, but raises some questions.

Screenshot Export recipe 2025-01-17 at 15.18.26.png

(The 72 at the end of the Sample line above comes from an appended counter, intended as a tie breaker if the same image name is used twice. I'd rather it re-started each Project, rather than incrementing for the whole year!)

Most of my images start from JPEG sRGB scans, so it seems a bit like saving them as 16-bit TIFFs in Adobe RGB is a bit of overkill (some did start from TIFFs or Vuescan RAW, so there's at least some argument for TIFFs). I'd actually quite like to have the option that ApertureExporter had, to export most images as JPEG, but 4* or above images as TIFFs, but I can't see any way to do that! I guess is every project had a smart album for the higher rated images, I could export the whole project as JPEGs and then the smart album as TIFFs, quite a bit of extra work. I suppose that since the eventual destination is off-line disks, the file sizes don't matter too much!

Note, I plan to backup the referenced originals to the same external disk as part of the process.

Another issue I've found is that I can't see a way to select more than one Project at a time. If I select a Project and then shift/click on the next Project, only the second one ends up being selected. I'm wondering if I select the top level Group for that year, maybe that will automatically select all the contained Projects? Unless that works, I'm going to have to export one Project (film) at a time.

Has anyone any comments on this approach, suggestions for improvements, etc? Thanks, Chris
 
OK with some thinking and date fiddling this afternoon, I've come up with a slightly different plan. It looks like I can make a smart album containing all the images 4* and above from years 2020 to 2023, and another one for all images 3* and below in the same years (not 2024 as there's still lots of PP going on with 2024 images). The first smart album I can export as 16 bit TIFFs, and the second I can export as JPEGs. I _think_ the images will end up together in the right folders, with folder and file names the same as the originals (but on another disk, inside a folder named something like C1Pro Modified). I think that will sort out the issue of not necessarily wanting TIFFs for everything, and also side step selecting multiple projects.

The date fiddling came because the lab I use for colour negative dev/scan has or had a problem where images that took an extra trip through PP in their system end up with a date of 01/01/1970 (!), which would have thrown that system out. C1Pro's Change Image Time capability helped with that (it doesn't change the originals, but does change it within C1Pro, and then for exported files, bingo!).

At this point I'm wondering whether there's any point in adding star ratings etc in the file name. I'm not sure how easy it would be to make use of that in a post-C1Pro world! ApertureExporter just added "_Adj" to the filename, and I'm thinking maybe I should just do something similar.
 
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